As soon as you load an Office application for the first time, it will hit you: "Whoa. Once it's on the screen in front of you, it's a little daunting, particularly if you're an Office power user.
In fact, Office power users will probably have the hardest time adjusting to the new interface. Under the hood—that is, once you get into a regular dialog box—you'll notice that many of the dialog boxes are similar to the ones found in older versions of Office, but the elimination of the traditional menu bars requires a different way of thinking. In short, the Office team at Microsoft has thumbed their collective noses at the traditional interface and created a new way of working.
Here are some of the highlights of the new interface. At the very top left corner of the Office window, you'll see what is referred to as the Office button, mainly because it has the Office logo on it, but also because it gives you quick access to many of Office's most important tasks. Among these tasks: open a document, save your work, print your document, publish your work to a shared work space, and a lot more.
From this button, you can also access a list of the most recent dozen and other documents you've worked on. The Office button also takes all of the non-document related activities and puts them in one spot. By "non-document," I mean tasks that do not directly relate to the editing task at hand.
These items include Open, Save, Print, Close, and more. From the button, you can also configure overall product options. In Word, for example, you can set your proofing options, save options and more. See Figure A for an example of what you'll find on the Office button. Items on the Office menu that have arrows to the right of the entry have sub-options. For example, in Excel , when you click on the Office button and hover over Save As, you're provided with a list of the possible save options, as shown in Figure B.
Goodbye menu bar. Goodbye traditional menus. Adios toolbars. In most of the Office products, Microsoft has foresworn these tried and true interface objects in favor of something more streamlined: The Ribbon.
The Ribbon takes up a good chunk of the top portion of the screen—the section once occupied by the menu bar and various tool bars. Your initial use of Office with the new Ribbon may make you wonder why Microsoft would use interface real estate in this way but, after using the Ribbon for a while, you will probably see how its use can result in significant improvements to the way you work. However, it will take some time, especially if you're an Office power user. Users that are very familiar with the old Office interface will have the hardest time adjusting to the new system.
See Figure C for a look at the Ribbon in Word Views Total views. Actions Shares. No notes for slide. What is MS Word ? The Office Button - is located in the upper-left corner of the following Microsoft Office system programs: Word, Excel, PowerPoint, Access, and Outlook in the composing and reading windows. When you click the Office Button ,you see the same basic commands available on the File menu in earlier releases of Microsoft Office to open, save, and print your file. However, in the Office release, more commands are now available, such as Finish and Publish.
The Office Button Menu 8. New Creates a new document Open Opens an existing document from disk Save Saves the open document to disk Save As Saves the open document to disk under a different name Print Prints the open document Prepare Prepares the document for distribution, through such tasks as adding a signature or encryption Send Sends the document to another user by email or fax Publish Makes the document publicly available via a document server or a public web space Close Exits the open document The options available in the Office Button menu are: 9.
Ribbon Tabs The Ribbon Tabs are the access or control portions in order for a ribbon to be activated or displayed. Three Types of Tabs 1. Contextual Tabs Ex. Picture Tools, Drawing, or Table - These are tabs that appear only when they are needed on the type of task.
Program Tab Ex. Print Preview - A Program Tab replaces the standard set of tabs when you switch to certain views or modes. Example of Contextual Tabs To do this, let us try the following steps: 1. Find and click the Table tool under Tables group. Select in the displayed drop-down menu the Draw Table tool. Position the pointer in the document and draw a table by dragging. After creating a table in the document, you see that the Table Tools Contextual Tabs are displayed.
This simply means that the content in the document which is the table can be further manipulated using the newly displayed tabs. Program Tab To do this, let us try the following steps: 1.
Select Print in the Office Button menu. Select and click the Print Preview option. You see that the Standard Tabs were substituted with the Print Preview tab only. Font Group Minimizing the Ribbon There are two ways to minimize the Ribbon. Click Customize Quick Access Toolbar. In the list, click Minimize the Ribbon. To use the Ribbon while it is minimized, click the tab you want to use, and then click the option or command you want to use.
To quickly minimize the Ribbon, double-click the name of the active tab. Double-click a tab again to restore the Ribbon. The Page Layout Tab is the active tab. Advantages vs. Includes commands related to positioning the objects or text on the page. Also includes option of adding a bibliography. Also includes buttons to edit or delete an existing index. Commands include creating, editing, or deleting the table, as well as selecting citations to be included in a table.
You use Draft view to quickly edit your document. You can display headings without the text. If you move a heading, the accompanying text moves with it. The View Buttons Try and explore the different Page Views Lesson 2 Creating the First Document Starting Microsoft Office Word 1. Go to Start Button 2. Status Bar — It displays information about your document, such as what page you are currently viewing and how many words are in your document, etc.
Ruler — It used to set the alignment and margins of the elements in the documents. Insertion Point — It is the blinking vertical line in your document.
It indicates where you can enter text on the page. You can use the insertion point in a variety of ways: Blank document: When a new blank document opens, the insertion point is located in the top-left corner of the page. Document Window — The white space where you can type or attached all the data you need in the document.
It provides access to document level features and program settings. This site uses Akismet to reduce spam.
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